Contellect | Empower your business

Human Resources are one of the most document-intensive areas of business. There are plenty of documents to be managed starting from potential candidates, to current employees to alumni. That in addition to legal documents such as contracts, employee records, academic documents, etc.

With Contellect you can have a clear organization-wide folder structure for all HR documents. Store and index resumes, cover letters, job descriptions, organizational structures, appraisal forms, interview forms, contracts and much more. Link all documents to the right people and link the right people to the right system with ease. Avoid cluttering of different version and renditions of all these documents and have single representations of these documents with associated versions and renditions that can easily be accessed and reviewed.

When new employees join there is usually a standard onboarding process that they have to go through. This includes creating accounts for them, sharing the standard documents with them (corporate policies, employee handbooks, company history, key people within the company etc.)

With Contellect you can simplify the onboarding process. As a new account is created it is given permissions to access all the relevant files and given access to all folders pertinent to the new hire. There is no need to constantly undergo the process with every new hire. It is done once; document repositories are updated once and then the steps are repeated for each new hire with no manual intervention.

Recruitment can be a daunting task, especially when it involves looking for a large number of people for multiple vacancies. It also involves needing to easily search resumes already within the company’s repository to filter only relevant CVs with certain keywords or profiles. It is also important that the status of each candidate, whether or not they are shortlisted, is clear to all HR staff to avoid multiple contacts to the same person.

Maintain an organized and easily searchable repository of candidates that is always up to date and easily classified by skills, experience and area. Collaborate with different functions and hiring managers in a clear, organized process. Follow up on screening and interview process so no one gets lost in the middle. Prepare hiring documents and simplify the paperwork. Clearly mark the status of each candidate and avoid unnecessary multiple contacts.

HR processes are essential and numerous. HR Managers need to govern recruitment, on-boarding, vacations, resignations, corporate announcements, HR letters and much more. All of these processes need to be defined on the managerial level in ways compliant to the company’s policies and they need to be executed uniformly among all instances. All resulting documents also need to be generated and eventually archived in their right location be it the employee record or the corporate archive.

With Contellect’s Business Process Management solution, all HR processes are tightly and consistently governed across the organization. Generated documents are not only generated and archived in their right place in the folder structure, but so are their metadata to enable their easy search and retrieval in the future.

Stay centralized with your global HR guidelines and cater for every country’s laws.